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THE WEDDING DAY OF COORDINATION RESCUE PACKAGE

Mini - Day of Coordination Details

2 Months Prior to Wedding Day (Detail Planning begins)


  • Discuss with Bride and Groom to create a wedding day timeline
  • Review all details and logistics Pre Planned for the wedding day
  • Review any arrangements the couple have previously made with vendors, and update timeline accordingly
  • Vendor List must be provided at the time of booking
  • Couple must provide a floor plan 2 weeks prior to their wedding date



Ceremony Management

  • Distribute all flowers to Bride - bridal party and family members – Pin Boutonnieres on Groom & Groomsmen
  • Set up programs and other Ceremony items i.e. guest book, unity candles, and send off items
  • Ensure that Ceremony musicians have arrived and direct them as to where to set up
  • Ensure that Ushers/Groomsmen are ready to escort guests
  • Ensure designated attendants are ready to pass out programs and assist with the guest book
  • Alert Ushers/Groomsmen as to when to begin escorting guests to their seats
  • Coordinate with the Ceremony officiator to determine signals or cues that will begin the Ceremony
  • Handle any emergencies that may arise
  • Line up the bridal party for their entrances down the aisle
  • Cue Ceremony musicians when bridal party is ready to begin processional
  • Gather family and bridal party for photos after the Ceremony

Prior to Reception

  • Greet vendors and instruct them as to where to set up (i.e. band/DJ, florist, baker and caterer)
  • Make sure band, DJ or designated emcee can correctly pronounce the wedding party's names (and in the right order) for the introductions
  • Set up guest book, cake cutting utensils, and champagne flutes
  • Reception Management
  • Ensure proper flow of Cocktail Hour food and drinks
  • Encourage guests to take their seats at the appropriate time
  • Locate Bride, Groom and wedding party and instruct them to stay to the side of main dining room until they receive cue for their introduction
  • Cue band, DJ or designated emcee when the majority of guests have found their tables and Bride and Groom are ready to be introduced
  • Cue band/DJ, photographer, videographer and immediate family members of the Bride and Groom when important events take place at reception (i.e. first dance, parent dances, cake cutting, and toasts)
  • Cue Father of the Bride, Best Man and Maid of Honor when they are about to be announced for toasts
  • Know the catering service's schedule, and help ensure that guests are served at the appointed time
  • Distribute final payments/gratuities to vendors at the end of the night
  • Prevent and fix any problems that may arise during the event
  • Remain easily accessible through the entire event in case there are any details the Bride & Groom would like attended to
  • Collect gifts / specialty décor items and ensure they reach the designated family member, room and/or vehicle
  • Coordinate Reception departure transportation




*Please Tell Us About Your Wedding Day As Soon As You Can as Available Dates Maybe Limited.

Tell Us About Your Wedding

WE CAN'T WAIT TO BE A PART OF YOUR DAY!

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