Day of Coordination Details

Unlimited access to your coordinator

For Full Planning Services, all of the below are included as well as Assitance with vendor booking, contract reviews, floor plan design, assistance with creating your vision.  Access to any and all of our inventory we have available at no additional cost.

3 Months Prior to Wedding Day (Detail Planning begins)

  • Meet with Bride and Groom to create a wedding day timeline
  • Review all details and logistics planned for the wedding day
  • Review any arrangements the couple have previously made with vendors, and update timeline accordingly
  • Provide etiquette advice
  • Rehearsal + Management (Wednesday or Thursday only unless discussed prior to booking)
  • Work with wedding officiator to choreograph wedding ceremony, processional
  • and recessional (unless otherwise done so by Ceremony venue personnel)
  • Attend rehearsal if needed and if scheduled in advance – we request
  • rehearsal be on a Wednesday or Thursday as we do have other events through the weekend. MUST schedule in advance
  • Contact Vendors 2 weeks prior to the wedding date to confirm arrival and set up times
  • Help create a floor plan for the wedding day

Ceremony Management

Ensure florist has delivered and set up all Ceremony floral arrangements

  • Ensure that personal flowers i.e. Groom and Groomsmen Boutonnieres, Flower
  • Girl bouquet and attendant corsages have arrived at Ceremony location
  • Distribute all flowers to remaining the bridal party and family members
  • Set up programs and other Ceremony items i.e. guest book, unity candles, and send off items
  • Ensure that Ceremony musicians have arrived and direct them as to where to set up
  • Ensure that Ushers/Groomsmen are ready to escort guests
  • Ensure designated attendants are ready to pass out programs and assist with the guestbook
  • Alert Ushers/Groomsmen as to when to begin escorting guests to their seats
  • Coordinate with the Ceremony officiator to determine signals or cues that will begin the Ceremony
  • Handle any emergencies that may arise
  • Line up the bridal party for their entrances down the aisle
  • Cue Ceremony musicians when bridal party is ready to begin the processional
  • Gather family and bridal party for photos after the Ceremony

Prior to Reception

  • Greet vendors and instruct them as to where to set up (i.e. band/DJ, florist, baker and caterer)
  • Make sure band, DJ or designated emcee can correctly pronounce the wedding party's names (and in the right order) for the introductions
  • Make sure Cocktail Hour and Reception décor is set up according to plan
  • Make sure all flowers are set up according to floral order
  • Make sure reception décor is set up according to plan
  • For outdoor tents, make certain that lighting is arranged and working appropriately
  • Communicate with catering staff to confirm the food timeline
  • Set up guest book, cake cutting utensils, and champagne flutes
  • Set up table numbers and menu cards· Set up any amenities baskets in guest restrooms
  • Set up favor table or place favors at individual seats· Assist catering and/or venue staff with the location of set up
  • Look over guest tables and head table to confirm they are set up properly
  • Review final set up before guest arrival

Reception Management

  • Ensure proper flow of Cocktail Hour food and drinks
  • Encourage guests to take their seats at the appropriate time
  • Help Bride, Groom and wedding party with their grand introduction into the Reception
  • Cue band, DJ or designated emcee when the majority of guests have found their tables and Bride and Groom are ready to be introduced
  • Cue band/DJ, photographer, videographer and immediate family members of the
  • Assist Bride and Groom when important events take place at reception (i.e. first dance, parent dances, cake cutting, and toasts)
  • Cue Father of the Bride, Best Man and Maid of Honor when they are about to be announced for toasts
  • Know the catering service's schedule, and help ensure that guests are served at the appointed time
  • Distribute final payments/gratuities to vendors at the end of the night
  • Prevent and fix any problems that may arise during the event
  • Remain easily accessible through the entire event in case there are any details the Bride & Groom would like attended to AFTER WEDDING
  • Collect gifts / specialty décor items and ensure they reach the designated family member, room and/or vehicle
  • Coordinate Reception departure transportation

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